St. Paul Academy and Summit School seeks candidates for the position of Payroll Coordinator.

Position Begins: June 2024

Status: .75 (30 hours per week) 9 AM- 3:30 PM, non-exempt, on-site, in person at our Randolph Ave. campus.

Department: Human Resources

Position Summary

The payroll coordinator handles all day to day payroll responsibilities including performing all activities necessary to process a monthly and semi-monthly payroll and is solely responsible for completing all payroll related activities for approximately 200 benefited employees and up to 150 non-benefited employees. The payroll coordinator will also update and maintain employee information in the HRIS database.

Essential Functions and Responsibilities

• Maintains payroll information by collecting, calculating and entering data

• Updates payroll records including tax status, and regulatory garnishments

• Compiles survey data for various surveys throughout the year

• Responds to payroll related questions or requests, including requests for verifications of employment

• Maintains time off records

• Processes all athletic coaching agreements and payments

• Onboards all part time hires including substitutes and athletic coaches

• Assists employees with electronic time and attendance

• Adheres to and implements payroll policies and procedures; reporting needed changes or process improvements

• Maintains employee confidence and protects payroll and benefit operations by keeping information confidential

• Supports finance and human resources with annual audits (financial, 403(b), work comp)

• Maintains HRIS database information, updating employee demographics, department, location, time-off and leave tracking

• Acts as a backup for basic benefit information

• Assists employees with benefit enrollments, as needed

• Assists HR Director in producing annual faculty and staff letter agreements

• Maintains and ensures accurate reporting of all ACA data

• Assists HR in reviewing and responding to unemployment claims

Minimum Qualifications

• Three to five years payroll experience, preference in Paylocity

• Associates degree or equivalent training and education beyond high school, CPP preferred

• Detail-oriented with strong organizational skills

• Demonstrated computer aptitude with knowledge of Microsoft Office, Google docs, Gmail and a willingness to learn new software

• Strong communication skills, written and verbal, including ability to interact with employees at all levels in a friendly and professional manner

• Commitment to upholding the school’s high ethical standards and maintaining absolute confidentiality

How to Apply:

To apply, please visit our website at www.spa.edu/careers.

SPA is committed to recruiting and supporting a diverse faculty and staff, and maintaining a workplace culture in which all are treated equitably.